5 Best Physical Therapy Scheduling Software in 2025

The 5 Best Physical Therapy Scheduling Software in 2025

The healthcare industry is constantly evolving in an attempt to streamline operations and meet a higher standard of patient care. This is made possible by digital solutions such as AI-driven physical therapy management software and scheduling software.

The scheduling software market is valued at USD 412.1 million. By 2031, it is expected to reach USD 982.2 million, reflecting a 13.2% compound annual growth rate (CAGR). This demonstrates how significantly the healthcare industry benefits from using scheduling software to improve workflows, practice efficiency, and customer experiences.

There is no reason why your physical therapy practice should be managing appointment scheduling manually. In fact, there are several scheduling tools on the market that can optimize your practice by introducing a hassle-free booking process that ensures patient satisfaction.

Here are some of the top physical therapy scheduling software in 2025:

1. DemandHub

DemandHub is a practice management software that has been approved by many successful healthcare businesses. It offers a range of practice management features, as well as tailored solutions to elevate physical therapy practices.

Not only is DemandHub a small business favorite, but it has also been recognized as a leader in Customer Communication with Best Support, a High Performer on G2, and for having the Best Estimated ROI for Spring 2024.

Pros:

• Automated reminders that help reduce no-shows.

• Online appointment booking process that streamlines patient intake, saving your patient’s time and alleviating administrative burden.

• Customizable features that allow you to streamline clinic workflows efficiently.

• Seamless EHR integration allows you to manage patient data and improve diagnoses and treatment.

If you want to learn more about DemandHub’s practice management features, book a demo today.

2. WebPT

WebPT is recognized for its intelligent practice management ecosystem. With its powerful patient engagement features, it has become one of the most popular tools used in rehab therapy management.

Pros:

• WebPT is a comprehensive platform that caters to patient engagement, care management, and practice operations.

• The digital platform can be used to streamline office operations, reducing a significant amount of traffic in waiting rooms.

• Increase efficiency with improved document and payment management.

• Integrates seamlessly with EMR, billing, and other practice management tools, making it a one-stop solution for practices.

Cons:

• While WebPT offers affiliate reporting features and integrations, they come with extra fees, unlike many of its competitors that offer advanced features for free.

• Despite being a cloud-based platform, it does experience occasional outages and slow loading times.

3. Setmore

Setmore is a standout among physical therapy practice management tools with its seamless integrations and robust digital platform. It is ideal for small businesses and emerging healthcare providers because it offers a suite of features that you can test before you invest in one of the paid plans.

Pros:

• Setmore offers a comprehensive free plan that can be instrumental for startups.

• Booking appointments online is a breeze with its self-scheduling design.

• It is available for use on Windows, macOS, Android, and iOS, ensuring all your patients can access it regardless of the device they use.

Cons:

• SMS notifications are only available on the paid plans, which can restrict communication for businesses.

• Setmore provides limited customization options on its free plan, including branding on booking pages.

• Users have reported that some of the advanced integrations are challenging to implement, resulting in a significant learning curve.

4. PTEverywhere

PTEverywhere is an all-in-one platform designed to simplify clinic operations and enhance patient care. With its online scheduling platform, it ensures your physical therapy practice runs smoothly and efficiently.

Pros:

• PTEverywhere allows you to manage practice operations and reduces administrative workload, freeing up precious time and resources.

• With its intuitive scheduling, you can ensure there are no double bookings, and both your patients and staff receive timely updates about their upcoming appointments.

• PTEverywhere simplifies the payment process, such as generating invoices and managing patient records, making it a hassle-free experience.

Cons:

• PTEverywhere has a steeper learning curve than its competitors, with a number of features that may require additional training for staff members.

• Smaller practices may find PTEverywhere overwhelming, as it offers a large number of features that they do not require.

• Additionally, software updates can sometimes result in temporary workflow disruptions.

5. Power Diary

Power Diary is a practice management software specifically designed to support busy clinics. With its ability to streamline operations, manage patient intake, and help accomplish business goals, it stands out as one of the best practice management tools available on the market.

Pros:

• Power Diary excels at handling patient communication efficiently, offering a simple setup that caters to both group practices and solo practitioners.

• One of its standout features is its user-friendly interface, designed to be accessible for all practitioners, regardless of their technical skill level.

• Power Diary also prioritizes top-tier data security, ensuring safety and compliance with regulations effectively, giving you peace of mind while focusing on patient care.

Cons:

• As it is cloud-based software, connectivity issues can render this software impractical in remote areas.